Note: Guests have fewer capabilities than team members or team owners, but there's still a lot they can do. For a closer look, see Guest Experience in Microsoft Teams.

Add a guest to your team

First thing to know, you must be a team owner to add a guest in Teams

Guests must have a Microsoft 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.

To add a guest to your team in Teams:

  1. Select TeamsTeams button and go to the team in your team list.
  2. Select More optionsMore options button > Add member.

3. Enter the guest's email address. Anyone with an email account, such as Outlook, Gmail, or others, can join your team as a guest.

4. Add your guest's name. Select Edit guest information Edit guest name button and type a friendly name for them. Be sure to take the time to do this now—you’ll need the help of an IT admin to do it later.

5. Click Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like.

Identify guests on a team

To see if a team has any guests, just look below the heading where the team name shows up.

You can tell if someone is a guest by looking anywhere their name appears—the word “Guest” appears after it. You can also see everyone’s roles in the Members tab of a team. Go to the team name and select More options More options button > Manage team and then Members.

*This solution article has been adjusted from Microsoft Teams article Add guests to a team in Teams.

If you have additional questions or need help with adding guests, please submit a support ticket.